Admin fees
Understand the administrative fee WAQAF applies to fee-bearing income, which categories are exempt, and where to read the fee analytics.
The administrative fee is a small percentage WAQAF accrues on the income your organisation records, as a way of tracking what running the charity costs against the money that comes in. You don't charge it, calculate it, or post it by hand — WAQAF works it out automatically the moment you record income, and shows it to you read-only. This page explains how it is decided, which money is exempt, and where to read the fee figures over time.
The most important thing to know first: the admin fee here is a reporting figure, not a separate pot of money you can spend. It is accrued and shown for analysis, so you can see how much administrative cost your income has carried, broken down by month and by category.
Who can do this. Anyone with a finance role can read the admin-fee analytics — the Accountant, Finance Manager, Auditor or CEO (an organisation Owner or Admin can reach it too). Unlike category and fund balances, the fee total is not restricted: an accountant sees the figure as well. If you don't see Finance at all, your role doesn't include it; see Members & roles.
Where to find it. Finance → Balance → Admin fees (the Admin fees tab is the one the Balance page opens on).
How the fee is decided
You set up nothing for the admin fee. When you record income, WAQAF looks at the category you coded the receipt to and decides two things automatically:
- Whether the category bears a fee at all. Zakat is always exempt by rule, and in practice Waqf and most sadaqah are exempt too — these are funds held in trust for a specific purpose, so no administrative cut is taken from them. Your organisation can also mark individual categories as exempt when it sets up the register.
- The amount, where a fee does apply. Fee-bearing income carries a 10% fee, worked out from the gross amount of the receipt. The donation then nets down by that fee.
Because the category decides everything, the only thing you choose when recording income is the right category — the fee follows from it.
Amounts are in Omani Rial to three decimals (1 OMR = 1000 baisa). So a fee-bearing
receipt of 200.000 accrues a 20.000 admin fee, and a 12.500 receipt accrues
1.250. You never type these figures — WAQAF computes them.
Seeing the fee while recording income
You meet the admin fee on the income form. As soon as you pick a category, a small read-only badge appears beneath the amount telling you how the fee will be treated:
- A green Fee-exempt badge — the category bears no admin fee (a Zakat, Waqf or exempt sadaqah category).
- A blue 10% admin fee badge, with the fee amount shown next to it as a deduction
(for example
−20.000).
This badge is information only. You cannot edit it, switch it off, or change the amount — it simply tells you what WAQAF will accrue when you save. If the badge surprises you, the fix is to check you've coded the receipt to the right category, never to try to override the fee.
Reading the fee analytics
To see the fees your income has accrued over time, open the analytics view.
Open Finance → Balance
From the dashboard, go to Finance and choose Balance. The page opens on the Admin fees tab; if you've moved to another tab, select Admin fees again from the row of tabs at the top.
Choose the period
Use the period control at the top to set the window you want to look at — a month, a quarter, a year, all time, or a custom range. Everything below the control follows the period you pick, so you can compare one month against another or read a whole year at once.
Read the figures
You'll see three things for the chosen period:
- Total accrued — a single headline figure: the sum of admin fees accrued across all fee-bearing income in the period.
- By month — a bar chart of fees accrued month by month (up to the last twelve), so you can see how the figure moves over time.
- By category — a bar chart of the top categories by accrued fee, so you can see which kinds of income carry the most administrative cost.
If no fees have accrued in the period, the view says so plainly rather than showing an empty chart.
What the fee is — and isn't
The admin fee is analytics only — it is not a spendable vault. It does not move money into a separate account you can draw on; it is accrued and reported so you can see the administrative cost carried by your income. Treat the figures here as a reporting lens, not as a balance to be spent.
Two further points worth holding onto:
- The fee is computed once, at the moment income is recorded, from the category and the gross amount. You never adjust it afterwards, and changing the analytics period never changes any recorded figure — the period only changes what is shown.
- Exemption is a property of the category, not of a single receipt. If a category that should be exempt is accruing a fee (or the other way round), that's a question for whoever maintains your category register — see Categories & accounts — not something you correct on the income form.
See also
Recording income
Record a receipt and see the fee badge appear when you pick its category.
Balances & reports
Read fund and category balances for a period — for the roles allowed to view figures.
Categories & accounts
How categories decide the fund and the admin-fee policy a receipt follows.
Finance
The map of the whole finance area and the rules that sit underneath it.