Balances & reports

Once income and expenses are recorded, this part of Finance is where you read the result: how much each fund and category holds, how money moved in and out over a period, and the statements you'd print or hand to a board, an auditor, or a donor. Nothing here changes your money — it only summarises what your ledger already says. Because every figure is derived from the same posted entries, the balances you see always match the income and expenses behind them.

There are two places to look, side by side:

• Balance — a quick, period-based read of where your money stands right now: admin fees accrued, the balance of each category, and the balance of each bank account.
• Reports — the fuller reporting centre: ready-made statements, a custom report builder, and three detailed movement views that trace money line by line.

Where to find it

Open Finance from the dashboard, then choose Balance or Reports from the finance navigation. Both screens carry a period selector at the top so you can look at this month, this quarter, this year, all time, or a custom date range.

Balances are derived, not stored

This is the single most important idea in this section. WAQAF never keeps a "balance" field that someone could edit. Every balance you see is recalculated on the spot from the posted entries — income adds to a category, an expense subtracts from it, and the closing figure is simply what's left. The same is true for funds and bank accounts.

Two consequences follow, and they're both reassuring:

• A balance can never silently drift out of step with the entries behind it. If you add up the income and subtract the expenses for a category, you'll get exactly the balance shown.
• You fix a wrong balance by fixing the entry, not the balance. A posted entry is never deleted; a mistake is corrected with a reversing entry that cancels it out. Once that reversing entry is posted, every balance and report updates automatically.

Who sees the actual figures

Balance amounts are treated as sensitive, so seeing the numbers is a separate permission from reaching the screen. By default, the Finance Manager and the CEO see balance figures (and the org's owner and admin always do). An Accountant may be shown only whether a category has enough to cover a spend — never the amount itself — and the same restriction can apply to bank-account balances.

Your organisation can change exactly which roles see category balances and which see bank balances, independently, in finance settings. If a balance shows as hidden or as "You don't have permission to view category balances", that's this rule at work — not a fault. See Viewing balances for what each role sees, and Balance privacy settings for how to change it.

What the Balance screen shows

The Balance screen has three tabs, all sharing the period selector:

• Admin fees — the administrative fee accrued on income, broken down by category and by month. This is an analytics view; it doesn't hold or move money on its own.
• Category balance — every active category laid out under its Shari'a class (Zakat, Waqf, Sadaqah, and so on) and main category, with four columns: Opening, Income, Expenses, and Closing for the chosen period, plus subtotals and a grand total.
• Accounts — the opening, movement, and closing position of each bank account.

What the Reports centre offers

The Reports centre is organised as a list on one side and the chosen view on the other:

• Overview — the headline statements: fund balances, a statement of activities (income versus expense by fund over the period), and income & expense by category. Each has a chart, a table, and a CSV download, and the whole page prints onto your letterhead.
• Movements — three detailed traces of money: Financial movement (all money in and out, by fund and bank account), Bank account movements (opening, movements, and closing balance for one account), and the General ledger (the underlying journal lines). The first two appear only if your role may see bank balances.
• Default reports — ready-made cross-tabs such as Categories × Countries or Income per member, which you can open with one click.
• My reports / Shared with organisation — reports built with the custom builder and saved, either just for you or for the whole organisation.
• New report — the custom builder, where you choose what to count, how to group it, and how to chart it.

Money is in Omani rials, to three decimals

Throughout balances and reports, amounts are shown like 200.000 (two hundred rials) — the last three digits are baisa, and there's no rounding to whole rials. Totals, subtotals, and closing balances all carry the same three-decimal precision, so what you print matches the ledger to the baisa.

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See also