Banks & reconciliation
Manage your organisation's bank accounts and match the money the system recorded against what your bank statement says.
Every charity keeps its money in real places — a current account at the bank, a Thawani gateway that settles online donations, a petty-cash tin. Banks & reconciliation is where you list those accounts in WAQAF and, periodically, check that the figure WAQAF worked out for each one agrees with the figure on your actual bank statement. When the two match, you know nothing has slipped through; when they don't, you can see by how much and go looking.
This section is the overview. The day-to-day tasks each have their own short guide, linked at the bottom.
Who can do this. Seeing the list of accounts needs any finance role (Accountant, Finance Manager, CEO or Auditor). Adding, editing or deactivating an account needs a finance role that grants edit — typically the Accountant or Finance Manager. The balance figures themselves (and therefore reconciliation) are shown only to roles your organisation has granted bank-balance visibility — by default the Finance Manager and CEO. If you can manage an account but don't see its balances, that's by design, not a bug. See Members & roles.
Where to find it
Open Finance → Settings → Banks. The page shows one card per account, and — for the roles allowed to see figures — a small reconciliation panel on each card.
What lives here
Three related things sit in this section:
- Your accounts. Each account is a card showing its name, bank, IBAN, currency, channel (bank, Thawani, cash or other) and role (such as Main donations, Zakat segregated or Petty cash). From here you create new accounts, edit details, and switch on where each one is used — whether it appears as a destination on the income form, whether payments can be made from it, and whether it prints on your letterhead.
- Reconciliation. For each account WAQAF keeps two numbers: the book balance, which it works out itself from every income and payment recorded against that account, and the actual balance, which you type in from your bank statement. The card shows both, the difference between them, and a Reconciled or Off by … badge so you can tell at a glance whether they agree.
- Statement import. Rather than matching transfers one by one, you can upload the spreadsheet your bank exports and let WAQAF line its rows up against what you've recorded.
A few things to know
Book balance is always derived; actual balance is always typed in. You never edit the book balance directly — it is the sum of everything posted to that account, so the only way to change it is to record (or reverse) income and payments. The actual balance is the one manual figure you supply, straight off the statement, with the date it was true.
Accounts are never deleted — only deactivated. Because income and payments refer to an account by its code, deleting one would orphan that history. So an account you no longer use is deactivated: it disappears from the pickers but stays in this list (marked inactive) and keeps every past entry readable. You can reactivate it later if you need to.
Amounts here follow the same rule as the rest of Finance: Omani Rials to three
decimals (one rial is 1,000 baisa), so a balance reads 1,250.000, not 1,250.
In this section
Managing bank accounts
Add an account, set its channel and role, and choose where it appears — or deactivate one you no longer use.
Importing bank statements
Upload the spreadsheet your bank exports and map its columns so WAQAF can read your statement lines.
Reconciling bank transfers
Record the actual balance from your statement and check it against the book balance WAQAF worked out.
See also
Finance
The whole finance area — income, expenses, categories, balances and reports.
Balances & reports
See fund and category balances and build the reports you need, for the roles allowed to view figures.
Members & roles
Which finance role lets you manage accounts and see balances, and why a figure may be hidden.