Removing members & leaving
How an owner or org admin removes someone from the organisation, how you leave one yourself, who can't be removed, and what happens to their records.
When a colleague moves on, finishes a piece of work, or shouldn't have access any more, you take them out of the organisation from the Members settings. There are two sides to this: an owner or admin can remove another person, and any member can leave the organisation themselves. Both happen in the same place and work in much the same way — the difference is just whose membership is ending.
Removing someone is about access, not history. It ends their ability to sign in to this organisation, but it leaves their account intact and leaves everything they did — every entry they recorded, every approval they gave — exactly where it is.
Who can do this. To remove another person you need to be an Owner or Org Admin of the organisation. Anyone else opening Members sees each person's roles as plain read-only text, with no remove control at all — that's expected, not a fault. Leaving the organisation yourself doesn't need any special role: every member can do it for their own membership. If you need someone removed and you're not an owner or admin, ask whoever runs your charity. See Members & roles.
Where to find it. Settings → Members → Active members — each member row carries its controls on the right-hand side, with a ⋮ (more) button at the end.
Removing someone else
Open Members settings
From the dashboard, go to Settings → Members. The Active members tab lists everyone in this organisation, each with their name, email, and current role(s).
Find the person
If the list is long, use the Search by name or email box at the top to narrow it down. Their row shows their role chips and, at the end, a ⋮ more button.
Open the row menu and choose Remove member
Click the ⋮ button on that person's row. A small menu opens. Click Remove member.
It takes effect straight away
There's no extra confirmation dialog — the menu item acts immediately. You'll see a brief "Removing member from organization…" message, then "The member has been successfully removed from your organization." Their row disappears from the list and the member count at the top drops by one.
There's no undo button. Removing a member ends their access at once, with no extra "are you sure?" step. If you remove the wrong person, you can simply invite them back — their past work stays attributed to them either way — but the membership itself isn't restored automatically. Take a moment to check you've clicked the right row before confirming.
Leaving an organisation yourself
If you want to step out of an organisation you belong to, you do it from the very same list — you don't need an owner or admin to remove you.
Open Members and find your own row
Go to Settings → Members → Active members. Your own row is marked with a small You badge next to your name.
Open the menu on your row
Click the ⋮ more button at the end of your row.
Choose Leave organization
On your own row the menu item reads Leave organization rather than Remove member. Click it to step out. As with removal, this takes effect immediately.
If you belong to more than one organisation, leaving one has no effect on the others — your membership of each organisation is separate. After you leave, you'll need a fresh invitation to come back.
Who can't be removed (and why)
WAQAF protects the people and records that hold an organisation together, so a routine bit of tidying-up can never accidentally lock everyone out or break the books. None of the following are bugs — they're deliberate safeguards.
- The owner is protected. An owner can only be removed by another owner, and only when there is more than one owner. The sole owner of an organisation cannot be removed and cannot leave — if they could, the organisation would be left with no one in charge. Trying it is blocked with a message explaining that you can't leave the organisation as the only owner.
- You can't remove an owner unless you're one too. An admin who isn't also an owner can manage ordinary members but not owners. Ownership changes are handled deliberately, not as part of everyday member management.
- The server has the final say. The Members page hides the remove control from anyone who isn't an owner or admin, but even if a request somehow reached the server without the right permission, it would be refused. The hidden button is the visible half of a rule that's also enforced behind the scenes.
To take someone's abilities away without removing them entirely — for example, while they're on leave — you don't need to remove them at all. Adjust their roles instead, on the same Members page. See Assigning & changing roles.
What happens to their records
This is the part that worries people most, so it's worth being clear: removing a member never deletes any of their work.
- Their account is untouched. Removing someone ends their membership of this organisation only. Their WAQAF login still exists, and any other organisations they belong to are unaffected.
- The ledger keeps everything. WAQAF never deletes financial records. Every income entry, voucher, and approval a person made stays in the books, still attributed to them, exactly as before. A mistake in the ledger is always fixed with a balancing reversing entry — never by deleting the original — so removing the person who made an entry changes nothing about that entry.
- History stays readable. Reports, documents, and audit trails that name the removed person continue to show their name. Removing them from the member list doesn't rewrite the past; it only stops them signing in from now on.
Removing a member does not revoke anything they previously recorded or approved. If a person leaves under difficult circumstances and you're worried about something they entered, review the relevant records and correct any genuine errors with a proper reversing entry — removing the person alone won't change a single figure.
See also
Members & roles
Overview of managing the people in your organisation.
Inviting members
Send an invitation to bring someone (back) into the organisation.
Assigning & changing roles
Adjust someone's access instead of removing them entirely.
Roles & permissions reference
What each WAQAF role can and can't do, in plain language.