Printing receipts, vouchers & reports
Open the print view and produce a PDF for any WAQAF document — income receipts, payment vouchers, financial reports and donor statements.
Every official document WAQAF produces prints the same way: you open the document, set the language (and, where it applies, choose the internal or external copy), then either print it or save it as a PDF. The print window and the PDF carry your organisation's letterhead, so the document comes out looking official without you formatting anything by hand. This page is the shared map of that flow — what the buttons do, and which finance or donor page to open for each kind of document.
Who can do this. Printing follows the role that already lets you see the document. For finance documents — receipts, vouchers and reports — that's any finance role granting read: the Accountant, Finance Manager, CEO or Auditor (and the organisation Owner or Admin). For a donor's annual statement you need a donor role granting read, typically the Donor Manager, Donor Editor or Donor Viewer (a Finance Manager can see the donor list too). If a document or its print button isn't there, your role doesn't reach it — that's by design, not a fault; see Members & roles.
How printing works everywhere
The mechanics are the same across all four document types, so it's worth learning once:
- Print opens a separate window. When you press a Print button, WAQAF builds the finished document on your letterhead and opens it in its own window. Your browser's normal print dialog takes it from there — send it to a printer, or choose Save as PDF to keep a copy. What you saw in the on-screen preview is exactly what prints.
- Download saves a PDF directly. Where a Download PDF button is offered, it produces the same document as a file straight away — no print dialog — named after the document's reference. This is the reliable route on a phone or tablet.
- You pick the language at print time. A small English / العربية toggle sets the language of the document itself, independently of the language you're using the dashboard in. Switch to Arabic and the whole document — titles, labels and layout — flips to right-to-left. See Bilingual (EN/AR) printing.
- A printed document is a faithful snapshot. The figures come straight from the record, so you never re-key an amount, and a document never changes the entry it was printed from. If something was recorded wrongly, you don't edit or delete it — you correct it with a reversing entry and print a fresh copy.
Internal and external copies
Receipts and vouchers come in two copies of the same document, chosen with an Internal / External toggle next to the language toggle:
- External is the clean copy you hand out — to a donor, or to the person being paid. It shows only the non-sensitive details.
- Internal is the working copy for your own files. It carries an internal copy ribbon and adds the sensitive detail: on a receipt, any admin fee, the net per category, the recorder's name and internal notes; on a voucher, the approval log, the recorder, internal notes and per-category balances.
Staff printing defaults to the Internal copy, so switch to External before you print anything you'll give to someone outside your office.
The external copy's protection is enforced by WAQAF itself, not just by hiding a section on screen. Sensitive figures — admin fees, net amounts, approval logs, category balances — can never appear on an external copy, whatever your display settings say. So when in doubt, the external copy is always safe to give out.
Financial reports and donor statements don't have this toggle — they're produced as a single document.
Each document, and where to print it
Income receipts
Open Finance → Income, find the entry, and press Receipt on its row (or print straight after a bulk record). You can print a single receipt, or one combined receipt for a whole batch. The full steps — including the per-item receipts in a batch — are in Income receipts.
Payment vouchers
Open Finance → Expenses and click a voucher to open its detail panel. The document tools sit at the foot of the panel — language toggle, Internal/External toggle, Download PDF and Print voucher. They appear once the voucher is coded, paid or rejected. See Printing payment vouchers.
Financial reports
Run any report in Finance → Reports, then use the toolbar above the result: the English / العربية toggle, a CSV button to export the raw figures, and Print to produce the report on your letterhead with its tables, totals and chart. See Exporting and printing reports.
Donor annual statements
Open a donor's record and go to the Giving tab. Choose a year (or All years) from the picker, then press Download to produce that donor's statement — every gift in the period, with a total — on your letterhead. See Donor annual statements.
Print and Download produce the same document. Print sends it to a print window where you can print or save as PDF; Download saves the PDF straight away. Use whichever suits the moment and the device.
What every document shares
Because they all sit on the same letterhead, every document carries the same chrome:
- The masthead — your organisation's logo and full legal name, with the document's reference and date on the opposite side.
- The figures — always in Omani Rial to three decimals (for example,
200.000). - The footer — your contact details, any bank accounts you've chosen to show, your social links, and a validation QR code (when enabled) that lets anyone confirm the printout is genuine. See Document verification.
What appears between the masthead and footer — and on the internal copy — is governed by your organisation's settings; see Document display settings.
See also
Bilingual (EN/AR) printing
Print the same document in Arabic or English, with the layout handled for you.
The letterhead system
How the masthead and footer that every document shares are built.
Income receipts
Print a single donation receipt, or a whole batch at once.
Printing payment vouchers
Produce the internal or external copy of an expense voucher.